Exchange 2007 Public Folder reporting

Probably the best free tool to report and manage on your Public Folder hierarchy is PFDAVAdmin, available from Microsoft. I've mentioned it before.

There are two main commercial tools available that can help - Ark's Admin Report Kit for Exchange Server, and Priasoft's Public Folder Analyzer. A fairly comprehensive list of Exchange Permissions Management tools can also be found on Slipstick.

Ok, down to the real-world scenario. At the moment, I'm creating a new user, and need to give them the same permissions on the Public Folders as a current employee. I can accomplish this in a variety of ways:

1. Use the context menu, Folder Permissions to view an individual folder's permissions, and to add a user.
2. Use the context menu on the containing folder to add a user, then use context-menu, Propagate Folder ACEs to push the same permissions down to the subfolders, for that user.
3. Use powershell for a single folder:
   Add-PublicFolderClientPermission -Identity "\Marketing\West Coast" -AccessRights PublishingEditor -User Kim
4. Use one of the included E2K7 powershell scripts under C:\Program Files\Microsoft\Exchange\Scripts to recursively apply permissions:
   AddUsersToPFRecursive.ps1 -TopPublicFolder "\Sales" -User "David" -Permission Reviewer
   

Which is fine if you know which folders to touch.
But what if you've come to an organisation with an extensive preexisting Public Folder hierarchy, and missed out on the chance to mind-meld with the previous sysadmin who built it from the ground up?

Obviously you'll need a report. We have a small Public Folder scenario, with 4500+ folders which contain more than 600,000 mail items. Using

Get-PublicFolderStatistics | ft FolderPath,*ItemCount,total*

returns the size of each and every public folder. (You can pipe it out with export-csv and chuck it in Excel.)

To find out which permissions a user has on a particular folder, use:

Get-PublicFolderClientPermission -Identity "\yourfoldernamehere" -User yourusernamehere

Awesome, that's almost what we need!

To get the same info recursively over the whole Public folder tree:

Get-PublicFolder "\" -recurse | Get-PublicFolderClientPermission -user yourusernamehere export-csv

Very useful!

Finding aliases on Exchange 2007

Problem: You have an alias address, and you need to find out to which Exchange 2007 mailbox this is mapped.

Solutions: Use the following powershell command to list all mailbox names and aliases:

get-mailbox | select name, alias | format-table name, alias

(which is OK if you have a small number of users, but not so useful for large orgs). You can also use the Find option whilst looking at the Recipient Configuration tree in the Exchange Management console.